The Ultimate Event Planning Timeline: 30, 60, 90 Days Out

Planning a corporate event in Los Angeles can feel overwhelming, but it doesn’t have to. Whether you are hosting a team mixer, client dinner, or a 300-person celebration, the key to a smooth event is knowing exactly what to do and when to do it.
This 30-60-90 day timeline breaks the process down into simple steps so you can stay on track, avoid last-minute stress, and focus on creating an event that runs seamlessly.

90 Days Out: Lock in the Big Decisions
The first phase is all about setting a strong foundation.

• Finalize your guest count range – Even a rough estimate will help you choose the right venue and package.
• Set your budget and understand F&B minimums – Knowing how food and beverage minimums work will help you plan realistically.
• Choose your venue and confirm your date – Popular dates fill quickly, especially during busy seasons.
• Review what’s included at your venue – Tables, linens, lighting, and coordination vary by location, so be clear on what you are getting.
• Secure your major vendors – Book DJs, photographers, or AV support early to ensure availability.

💡 Tip for planners: Choosing a venue that offers in-house catering, bar service, and event coordination will save time and reduce the number of vendors you need to manage.

60 Days Out: Design and Details
This is the stage where your event starts to take shape.

• Select your menu – Finalize catering choices that suit your group size and style.
• Decide on your bar package – Choose between open bar, drink tickets, or a hybrid option.
• Plan your event flow and timeline – Map out when guests will arrive, when food will be served, and any program elements.
• Add memorable touches – Consider extras like signature cocktails, late-night snacks, or branded details that will make the event stand out.
• Schedule a site visit – Walk the space to confirm the layout and make any necessary adjustments.

💡 Tip for planners: Think about the guest experience from arrival to departure. Small details like signage or welcome drinks can make a big impact.

30 Days Out: Confirm and Communicate
This is where everything comes together.

• Provide your final guest count – This allows the venue to prepare staffing and catering.
• Confirm rentals and linens – Double-check colors, counts, and styles.
• Share vendor contact information – Provide your venue with your vendor list so everyone is aligned.
• Review parking and arrival details – Make it simple for guests to find your event without confusion.
• Distribute a draft event timeline – Share with your internal team and key vendors so everyone knows what to expect.

💡 Tip for planners: Send one clear, consolidated timeline to all vendors. This keeps communication simple and avoids mistakes.

1 Week Out: Final Touches
Now it’s time to tie up the last details.

• Confirm any last-minute changes with your venue
• Share your final timeline with all vendors
• Check weather plans if you’re outdoors
• Send reminder emails to your guests if necessary

💡 Tip for planners: Build in at least 30 minutes of buffer time in your event schedule. It keeps things relaxed and prevents small delays from causing stress.

Your Event, Simplified
By following this 30-60-90 timeline, you will stay organized, eliminate last-minute headaches, and create an event that feels effortless for both you and your guests.

If you are looking for a venue that makes every step of this process easier, Bonaventure Brewing Co. offers in-house catering, bar service, event coordination, and versatile spaces in the heart of Downtown LA.
👉 Start planning your event here.